Hop Till You Drop organises the performance of live music by various types of live band (the “Artist”) on behalf of their clients (the “Client”).
When booking an Artist on behalf of a Client, Hop Till You Drop draws up a contract between the Client and the Artist. The contact name, home address and phone number of both parties are included in the contract, allowing final details to be “tweaked” directly at a later date, without agency involvement. Arrival time, set-up times and performance times are all stipulated, so that both parties know exactly what is expected. The agency asks the Client to nominate someone from their party to liaise with the bandleader on the day. We also ask the Client to organise a dressing-room near the stage for the band (in small venues, this is not always possible) and to provide either a hot meal or sandwiches and drinks for the band.
The payment is divided into two amounts. The deposit is a booking fee payable to Hop Till You Drop Ltd, and this payment secures the booking. The balance is the Artist’s fee. NB: the deposit is in addition to the Artist’s fee.
There are four payment options:-
1. Deposit by BACS/cheque within 7 days of invoice issue and Artist’s fee paid direct to the bandleader in cash on the day.
2. Deposit by BACS/cheque within 7 days and balance (the Artist’s fee) by BACS/cheque to HTYD to arrive not less than 7 days before the performance takes place. HTYD then pays the balance (the Artist’s fee) to the Artist by BACS on receipt of invoice from the Artist within seven days of receipt of payment from the Client.
3. Full fee by BACS/Cheque to HTYD within 30 days of invoice date. HTYD then pays the balance (the Artist’s fee) to the Artist by BACS on receipt of invoice from the Artist within seven days of receipt of payment from the Client.
4. Full fee with bespoke payments. Please contact us to discuss payment details.
The contract is generated electronically from information gathered in a booking form filled out by the Client. The Client and Artist contracts are generated using PandaDoc document automation software and links to the Client and Artist contracts are emailed to the Client and Artist respectively. The Client is also sent a further email with a link to the deposit/fee invoice with relevant payment details depending on the payment option chosen. The Client and Artist check through the details of the contract and sign the contract using the PandaDoc electronic signature system. Pdf copies of the completed Client and Artist contracts are emailed to the Client and Artist respectively thus sealing the agreement. We also make copies of the contracts for our records. The booking is complete when the Artist and Client contracts have been signed and the deposit has been paid.
In the event of cancellation by the Artist through accident, injury, or illness a doctor’s certificate or other appropriate documentation will be required. If the Artist’s fee has been paid in advance, it will be refunded in full. In the event of such a cancellation, Hop Till You Drop will endeavour to find a replacement on behalf of the Client. An exact replacement, in terms of style of music and price cannot be guaranteed. If no appropriate or acceptable replacement can be found, the deposit will also be refunded in full.
In the event of cancellation of the contract of engagement by the Client for any reason the deposit is non-refundable. If cancellation by the Client is between 180 – 120 days prior to the performance, 25% of the agreed Artist’s fee shall be payable to the Artist. If cancellation is between 120 – 60 days, 50% of the agreed Artist’s fee shall be payable to the Artist. If the cancellation is within 60 – 30 days, the amount shall be 75%. If the cancellation is within 30 days, the amount shall be 100%.