Hop Till You Drop organises the performance of live music by various types of live band (the “Artist”) on behalf of their clients (the “Client”).
When booking an Artist on behalf of a Client, Hop Till You Drop draws up a contract between the client and the artist. The contact name, home address and phone number of both parties are included in the contract, allowing final details to be “tweaked” directly at a later date, without agency involvement. Arrival time, set-up times and performance times are all stipulated, so that both parties know exactly what is expected. We also ask the Client to organise a dressing-room near the stage for the band (if possible), and to provide either a hot meal or sandwiches and drinks for the band.
Payment of the Artist’s fee is usually made in cash on the night. The agency asks the client to nominate someone from their party to liaise with the bandleader on the day. We suggest that this person introduces himself or herself while the band is setting up, and that payment takes place at this point. If the client prefers, payment can be made by cheque to the bandleader, to arrive not less than 7 days before the performance takes place.
The contract is generated electronically from information gathered in a booking form filled out by the client. A link to the contract is emailed to the client, who is invoiced separately for the deposit, which is payable at this point. The deposit is a booking fee payable to Hop Till You Drop Ltd, and this payment secures the booking. The client checks through the details of the contract and, when happy, signs it digitally by ticking an agreement field. Once the contract has been signed by the client, and the deposit has been paid by cheque or bank transfer, contracts are sent onto the artist for countersignature – also completed digitally. Once the deposit payment has been received the contracts are made available to the client and artist to be printed, thus sealing the agreement. We also make a copy for our records.
In the event of cancellation by the artist through accident, injury, or illness a doctor’s certificate or other appropriate documentation will be required. If the Artist’s fee has been paid in advance, it will be refunded in full. In the event of such a cancellation, Hop Till You Drop will endeavour to find a replacement on behalf of the client. An exact replacement, in terms of style of music and price cannot be guaranteed. If no appropriate or acceptable replacement can be found, the deposit will also be refunded in full.
In the event of cancellation of the contract of engagement by the Client for any reason the deposit is non-refundable. If cancellation by the Client is between 180 – 120 days prior to the performance, 25% of the agreed Artist’s fee shall be payable to the artist. If cancellation is between 120 – 60 days, 50% of the agreed Artist’s fee shall be payable to the artist. If the cancellation is within 60 – 30 days, the amount shall be 75%. If the cancellation is within 30 days, the amount shall be 100%.